Commercial Invoice

Commercial Invoice is a bill for the goods shipped to the buyer. It is the accounting document for seller’s claim on the buyer for goods sold to the buyer. Commercial Invoice would normally contain the following information:

1. Names and addresses of the buyer and the seller
2. Date of invoice, sale contract or firm order, reference number, date and etc
3. Unit prices, if any, final sum claimed, shipment terms
4. Settlement terms viz sight, tenor, DA/DP and etc
5. Shipping marks and numbers
6. Weight/quantity of the goods
7. Name of the vessel, port of embarkation etc

In addition to these particulars, the following details are generally given in the commercial invoice to facilitate customs clearance in the importing country:

1. Country of origin of the goods
2. Ports of loading and discharge
3. Details of freight and insurance charges (where applicable)
4. Commissions payable to an agent
5. Seller’s certification under signature certifying value of goods and relevant particulars to be correct

When an invoice is to be tendered under terms of the LC, care must be taken to comply with the following requirement:

1. Invoice – made out to the seller – beneficiary (exception to transferable LC)
2. Must be addressed to the opener or such other party as specified in the LC
3. Description of goods must exactly correspond with description in the LC
4. Quantity must agree with that stated in the LC – subject to tolerance limits permitted under UCP
5. Price and price basis must be specified and agree with the LC terms
6. Signed, if expressly stated in the LC
7. Identifying marks, numbers, gross/net weight, number of packages etc agree with all other

8. relevant documents e.g. BL, insurance etc
9. Only permitted items of costs included
10. License number etc specified when stipulated
11. Amount should not exceed LC amount subject to the provision of UCP

There are variations of invoices which are used for various purposes either as a substitute or along with commercial invoice. Such widely used documents are:

1. Certified Invoice
2. Legalized Invoice
3. Combined Certificate of value and origin
4. Visaed invoice

 

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